Paying for samples can feel like a gamble. You worry that this upfront money is just a lost cost, especially if the factory’s policies are unclear or unfair.

A good B2B partner treats your sample fee as an investment, not a cost. We refund it or credit it towards your bulk order deposit¹, making the sampling process risk-free.

I see sampling as the first real handshake in a partnership. It's where you get to see our skill, and we get to understand your vision. The money involved is secondary.

It's about building the trust we need to create something great together. When we make a sample for you, we are starting a relationship.

So, our policies are designed to be simple and fair. They show you that we are committed to moving forward with you to a successful bulk production run.

How much does each prototype round cost?

You need a perfect sample, but you're worried about hidden fees. The cost of every little tweak adds up, and you fear being charged for every single change.

Prototype costs vary based on complexity, from $30 for a basic sample to $150 for a highly custom one. Don't worry, we don't charge for one or two minor revisions.

The cost of a sample directly reflects the resources we use. A simple wash on a standard fabric is straightforward.

But if you, as a designer, need a unique wash effect or custom-branded hardware, it takes more time, skill, and specialized materials.

Our pattern makers might have to draft a completely new design from your tech pack, which also takes considerable expertise.

That's why the costs differ. We are not trying to make a profit on samples. The fee just covers our initial costs for labor and materials.

I believe in getting it right, so if your first sample needs a small fit adjustment, we usually do that first revision for free. It’s part of the partnership.

Sample Type	Typical Cost Range	What It Covers
Basic Sample	$30 – $80	Standard fabric, simple wash, existing patterns.
Custom Sample	$80 – $150	Specialty fabric, complex wash, custom trims.
New Design + Sample	$150 – $300	Includes new pattern drafting from your tech pack.
Minor Revision	$20 – $50	Often waived for the first 1-2 small tweaks.

When and how is the sample fee refunded on bulk orders?

You paid for your samples and you're ready to place a large order. You expect a refund on the sample fees, but the factory is being vague about it.

We refund your sample fees automatically when you place a bulk order. The amount is simply deducted from your final balance payment once the order meets the minimum quantity.

Our policy is very clear because trust is important. Once your bulk order for a specific style reaches our Minimum Order Quantity (MOQ), which is typically between 300 and 500 units, the sample fee for that style is fully refunded.

You don't need to ask for it. We process it automatically. The easiest way we do this is by crediting the amount to your final payment.

So, when you pay the final balance before shipment, the total will already be reduced by the sample fees you paid.

In some cases, if a design requires a very unique, non-reusable mold for something like an embossed button, a portion of that specific tool's cost might not be refundable, but we will always tell you that upfront. No surprises.

Can I apply sampling costs toward my order deposit?

You have to pay a 30% deposit to start production. But you've already spent hundreds on samples, and it feels like you're paying twice before anything even starts.

Yes, we always allow you to apply your sampling costs directly toward your bulk order deposit. Your initial investment in samples² counts as part of your commitment to the order.

This is a standard and fair practice in our factory. Think of it this way: any money you pay us before the main production run is part of the same project.

It all goes toward the same goal. The process is simple. Let's say your paid sample fee³s total $200. Your bulk order requires a 30% deposit, which comes out to $3,000.

When we issue the Proforma Invoice for the deposit, we will automatically credit the $200. You would only need to transfer $2,800 to get production started.

We will make sure this credit is clearly written into your formal order contract. This way, your initial R&D investment is not a separate cost; it becomes the very first payment toward your successful production run.

What happens if I cancel after receiving samples?

The samples are perfect, but your business plans changed unexpectedly. Now you have to cancel the project, and you are afraid of being hit with huge penalty fees.

If you need to cancel after we've made the samples, you simply forfeit the sample fee you've already paid. We will never charge you any additional cancellation penalties or fees.

I understand that business is unpredictable. Sometimes, even with a great sample, a project cannot move forward. Our policy here is designed to be fair.

The sample fee you paid covers the real costs we have already incurred—the fabric we cut, the time our pattern maker spent, and the hours our sample room team worked to build your garment.

Because that work has been done, the fee is non-refundable. However, we will not ask for a single dollar more.

There are no hidden penalties. The only exception is if we created a custom, physical tool just for you, like a unique die for a custom button design.

In that specific case, you would be responsible for the cost of that tooling, as it cannot be used for any other client. But for the samples themselves, your only risk is the fee you've already paid.

Conclusion

Our sample policy is an open handshake. The cost is an investment that credits directly to your order. We partner with you from the very first stitch, ensuring no surprises.

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